Produced By:

Democratic Services

City of York Council

West Offices

York

YO1 9GA

Tel No. 01904 551031

What is the Executive Forward Plan?

The Executive Forward Plan is a list of all non-key and key decisions the Authority intends to take during the next four month period.  The Plan is updated weekly, every Monday and is available to view on-line at www.york.gov.uk

What is a non-key decision?

For the purposes of the Plan, a non-key decision is defined as a ‘decision of normal importance’ which:

·                 the Executive can collectively take as set out in Part 3 of the council’s constitution

·                 which any Executive Member can take individually in line with the Council’s Scheme of Delegation

What is a key decision?

A key decision is defined as a decision which is likely:

·                 to result in the Council incurring expenditure, or making savings, which are significant having regard to the Council’s budget for the service or function to which the decision relates i.e.:

▫           make a saving of more than 10% of the budget for a particular area  - or be more than £500,000

▫           require spending that is more than 10% of the budget for a particular area - or be more than £500,00

·                 to be significant in terms of its effects on communities

Such ‘key decisions’ can only be taken by the Executive, unless they have been specifically delegated to an Executive Member or Officer, or unless the Leader or Chief Executive is exercising their urgency powers.

What information does the Forward Plan contain?

In relation to each issue entered on the Forward Plan, there are details of:

·        the date on which or time period within which the decision will be taken;

·        the wards affected;

·        how to make representations on the issue in hand; and

·        what the consultation will be taking place, where applicable.

If I have a query about an entry on the Forward Plan, who do I contact?

Wherever possible, full contact details are listed in the individual entries in the Forward Plan.  If you are unsure how to make contact or have any general enquiries about the Forward Plan, please ring Democratic Services on Tel No. 01904 551031

Active Travel Programme – Project Scope

17

Application for Community Rights to Bid under the Localism Act 2011

15

Approval of Financial Inclusion Grant Funding and Awards 2022/23

27

Birkdale Grove - Play Area Fence Consultation

12

Capital & Investment Strategy 2022/23

8

Capital Programme 2021/22 Monitor 3

6

Capital Programme Budget 2022/23 to 2026/27

11

Consideration of Objections for ResPark for Broadway West

20

Consideration of objections received for 2020 Annual Review of Traffic Regulation Order Requests

31

Consideration of results from the consultation with residents of Mount Vale Drive, Mount Vale Gardens and Towton Avenue

19

Coronavirus Support to Businesses

13

*Decarbonisation Plans

25

Enhanced Partnership for Buses

33

Finance & Performance 2021/22 Monitor 3

7

Financial Inclusion Update

14

Financial Strategy 2022/23 to 2026/27

10

Inclusive Growth Update

35

Position on use of Signalled Controlled Pedestrian Crossing Technology

18

Request to consult about the reintroduction of a Public Space Protection Order for the City Centre

22

Request to consult about the reintroduction of a Public Space Protection Order for the Union Terrace & Clarence Street Gardens

21

Term dates for school year 2023-2024

28

Treasury Management Strategy Statement and Prudential Indicators 2022/23

9

Update on E-scooter trials

16

York 5 Year Flood Plan Update

32

*York Business Week – 2021 Review

24

*York Learning Services Self-Assessment

23

*York Local Area Energy Plan

26

York Minster Precinct Neighbourhood Plan – Examiner’s Report and Decision Statement

30

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

07/02/22

Item Type:

Executive Decision - of 'Normal' Importance

Title of Report:

Capital Programme 2021/22 Monitor 3

Description:

Purpose of Report: To provide Members with an update on the capital programme.

Members are asked to note the issues and recommend to Full Council any changes as appropriate.

Wards Affected:

All Wards

Report Writer:

Emma Audrain

Deadline for Report:

26/01/22

Lead Member:

Executive Leader (incorporating Policy, Strategy and Partnerships)

Lead Director:

Chief Finance Officer

Contact Details:

Emma Audrain, Accountant - Customer & Business Support Services

emma.audrain@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

Making Representations:

Process:

Consultees:

Background Documents:

Capital Programme 2021/22 Monitor 3

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

07/03/22

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

07/02/22

Item Type:

Executive Decision - of 'Normal' Importance

Title of Report:

Finance & Performance 2021/22 Monitor 3

Description:

Purpose of Report: To present details of the overall finance and performance position.

Members are asked to note the report.

Wards Affected:

All Wards

Report Writer:

Ian Cunningham, Debbie Mitchell

Deadline for Report:

26/01/22

Lead Member:

Executive Leader (incorporating Policy, Strategy and Partnerships)

Lead Director:

Chief Finance Officer

Contact Details:

Ian Cunningham, Debbie Mitchell

ian.cunningham@york.gov.uk, debbie.mitchell@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

Making Representations:

Process:

Consultees:

Background Documents:

Finance & Performance 2021/22 Monitor 3

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

07/03/22

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

07/02/22

Item Type:

Executive Decision - of 'Normal' Importance

Title of Report:

Capital & Investment Strategy 2022/23

Description:

Purpose of Report: To set out a framework for all aspects of the council’s capital and investment expenditure including prioritisation, planning, funding and monitoring.

Members are asked to recommend the strategy to Full Council.

Wards Affected:

All Wards

Report Writer:

Debbie Mitchell

Deadline for Report:

26/01/22

Lead Member:

Executive Member for Finance and Performance

Lead Director:

Chief Finance Officer

Contact Details:

Debbie Mitchell

debbie.mitchell@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

Making Representations:

Process:

Consultees:

Background Documents:

Capital & Investment Strategy 2022/23

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

07/03/22

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

07/02/22

Item Type:

Executive Decision - of 'Normal' Importance

Title of Report:

Treasury Management Strategy Statement and Prudential Indicators 2022/23

Description:

Purpose of Report: To set out the treasury management strategy, including the annual investment strategy and the minimum revenue provision policy statement and prudential indicators.

Members are asked to recommend the strategy to Full Council.

Wards Affected:

All Wards

Report Writer:

Debbie Mitchell

Deadline for Report:

26/01/22

Lead Member:

Executive Member for Finance and Performance

Lead Director:

Chief Finance Officer

Contact Details:

Debbie Mitchell

debbie.mitchell@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

Making Representations:

Process:

Consultees:

Background Documents:

Treasury Management Strategy Statement and Prudential Indicators 2022/23

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

07/03/22

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

07/02/22

Item Type:

Executive Decision - of 'Normal' Importance

Title of Report:

Financial Strategy 2022/23 to 2026/27

Description:

Purpose of Report: To present the Financial Strategy, including detailed revenue budget proposals.

Members are asked to recommend the proposals to Full Council.

Wards Affected:

All Wards

Report Writer:

Sarah Kirby

Deadline for Report:

26/01/22

Lead Member:

Executive Member for Finance and Performance

Lead Director:

Chief Finance Officer

Contact Details:

Sarah Kirby

sarah.kirby@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

Making Representations:

Process:

Consultees:

Background Documents:

Financial Strategy 2022/23 to 2026/27

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

07/03/22

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

07/02/22

Item Type:

Executive Decision - of 'Normal' Importance

Title of Report:

Capital Programme Budget 2022/23 to 2026/27

Description:

Purpose of Report: To present the capital programme, including detailed scheme proposals.

Members are asked to recommend the proposals to Full Council.

Wards Affected:

All Wards

Report Writer:

Emma Audrain

Deadline for Report:

26/01/22

Lead Member:

Executive Member for Finance and Performance

Lead Director:

Chief Finance Officer

Contact Details:

Emma Audrain, Accountant - Customer & Business Support Services

emma.audrain@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

Making Representations:

Process:

Consultees:

Background Documents:

Capital Programme Budget 2022/23 to 2026/27

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

07/03/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Environment and Climate Change

Meeting Date:

09/02/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Birkdale Grove - Play Area Fence Consultation

Description:

Purpose of Report: The purpose of the report is to determine if the fence around the “play area” in Birkdale Grove green space should be removed. A public consultation involving the immediate streets adjacent to the green space voted in favour of its removal. During the consultation a number of representations were also received in favour if its retention. This report provides an opportunity for all views to be presented in a public forum.

The Executive Member will be asked to consider the content and officer recommendations as outlined in the report.

Wards Affected:

Acomb Ward

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Environment and Climate Change

Lead Director:

Corporate Director of Place

Contact Details:

Ben Grabham, Head of Environment, Dave Meigh

ben.grabham@york.gov.uk, dave.meigh@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

A public consultation has taken place of which details will be contained in the report.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

07/03/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Finance and Performance

Meeting Date:

14/02/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Coronavirus Support to Businesses

Description:

Purpose of Report: To provide a retrospective report on schemes and related approvals on a range of business support grants and rate relief funded by Government. This is a follow up report to the urgent ‘Coronavirus Update Including Support to Businesses’ report to be presented at Executive on 13 January 2022.

The Executive Member will be asked to note the detailed schemes and associated delegated approvals.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Finance and Performance

Lead Director:

Director of Customer & Communities

Contact Details:

David Walker, Simon Brereton, Head of Economic Growth

david.walker@york.gov.uk, simon.brereton@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

07/03/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Finance and Performance

Meeting Date:

14/02/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Financial Inclusion Update

Description:

Purpose of Report: To approve the renewed Service Level Agreement with the Welfare Benefits Unit. To receive an update on the Financial Inclusion Steering Group (FISG) 2022/23 grant scheme. Any other updates and decisions pertinent to financial inclusion and the ongoing pandemic.

The Executive Member will be asked to consult with the joint portfolio holder for Housing & Safer Neighbourhoods, to approve the Welfare Benefits SLA, note the FISG grant scheme update and make decisions and/or note updates relating to any other emerging pandemic financial inclusion related matters.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Finance and Performance

Lead Director:

Director of Customer & Communities

Contact Details:

Pauline Stuchfield, Director of Customer & Communities

pauline.stuchfield@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Cllr Aspden (Executive Member for Finance and Performance) in consultation with Cllr Craghill (Executive Member for Housing and Safer Neighbourhoods).

The Financial Inclusion Steering Group oversee the grant scheme and monitors effectiveness and outcomes in relation to all financial inclusion activities.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

FORWARD PLAN ITEM

Meeting:

Executive Member for Finance and Performance

Meeting Date:

14/02/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Application for Community Rights to Bid under the Localism Act 2011

Description:

Purpose of Report: Presents an application to renew the listing of Holgate Allotments, Ashton Lane, Holgate Road, York as an asset of community value.

The Executive Member is asked to make a decision on whether the above property should be added to the list of assets of community value.

Wards Affected:

Holgate Ward

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Finance and Performance

Lead Director:

Corporate Director of Place

Contact Details:

Tim Bradley

tim.bradley@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

All relevant property owners, members and officers.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

07/03/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

14/02/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Update on E-scooter trials

Description:

Purpose of Report: To provide an update on the e-scooter trials since roll-out of the shared e-scooter rental scheme in mid-October 2020. To request extension of the trial from March 2022 to November 2022 as per the government decision and request further parking options for the shared e-bikes.

The report will ask the Executive Members to reflect on the success of the scheme to date, approve the extension of the trial to November 2022 in line with government guidance and expansion of parking locations for shared e-bikes.

PLEASE NOTE: This item will be considered in consultation with the Executive Member for Environment and Climate Change.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Environment and Climate Change, Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

James Guilliatt

James.Guilliatt@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

All relevant members and officers. Decision will be made in consultation with the Executive Member for Environment and Climate Change.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

14/02/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Active Travel Programme – Project Scope

Description:

Purpose of Report: A decision is required to confirm the scope of projects within the Active Travel Programme. This report summarises the key points of the current project scopes and seeks formal approval to proceed on this basis

The Executive Member will be asked to approve the presented project scopes.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

Christian Wood, CCTV Manager

christian.wood@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

All relevant members and officers.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

07/03/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

14/02/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Position on use of Signalled Controlled Pedestrian Crossing Technology

Description:

Purpose of Report: To outline the Authority’s position on the use of signalled controlled pedestrian crossings technology.

The Executive Member will be asked to note the position presented.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

Christian Wood, CCTV Manager

christian.wood@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

All relevant members and officers will be consulted as appropriate.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

07/03/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

14/02/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Consideration of results from the consultation with residents of Mount Vale Drive, Mount Vale Gardens and Towton Avenue

Description:

Purpose of Report: The report will consider the objections raised to the proposed ‘No Waiting at any Time’ Restrictions proposed for Mount Vale Drive, Mount Vale Gardens and Towton Avenue and offer an Officer Recommendation for the outcome.

The Executive Member will be asked to consider the objection and decide on the extent of proposed ‘No Waiting at any time’ restrictions for Mount Vale Drive, Mount Vale Gardens and Towton Avenue.

Wards Affected:

Micklegate Ward

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

Darren Hobson, Principal Engineer Traffic Manager

darren.hobson@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

All relevant members and officers will be consulted.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

14/02/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Consideration of Objections for ResPark for Broadway West

Description:

Purpose of Report: The report will consider the objections raised to the Residents Parking proposal for Broadway West and offer an Officer Recommendation for the outcome.

The Executive Member will consider the objection and decide on the proposed Residents Parking for Broadway West and Westfield Drive.

PLEASE NOTE: This item will be considered by the Executive Member for Environment and Climate Change due to a conflict of interest by the Executive Member for Transport.

Wards Affected:

Fishergate Ward

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Environment and Climate Change, Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

Ken Hay, Traffic Project Officer, Darren Hobson, Principal Engineer Traffic Manager

ken.hay@york.gov.uk, darren.hobson@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

All relevant members and officers will be consulted.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

FORWARD PLAN ITEM

Meeting:

Executive Member for Housing & Safer Neighbourhoods

Meeting Date:

17/02/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Request to consult about the reintroduction of a Public Space Protection Order for the Union Terrace & Clarence Street Gardens

Description:

Purpose of Report: To request permission to consult on the reintroduction of a Public Space Protection Order (PSPO) for Union Terrace and Clarence Street Gardens prohibiting the consumption of alcohol when it is linked to anti-social behaviour.

The Executive Member will be asked to agree that the Council will undertake a 4 week consultation process with local residents and interested stakeholders to determine whether to introduce a PSPO for Union Terrace, Clarence Street Gardens.

Wards Affected:

Guildhall Ward

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Housing & Safer Neighbourhoods

Lead Director:

Corporate Director of Place

Contact Details:

Paul Morrison, Contracts Manager - Acomb Team

paul.morrison@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Propose 4 week consultation period involving residents, business community, police and Police, Fire and Crime Commissioner.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

07/03/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Housing & Safer Neighbourhoods

Meeting Date:

17/02/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Request to consult about the reintroduction of a Public Space Protection Order for the City Centre

Description:

Purpose of Report: To request permission to consult on the reintroduction of a Public Space Protection Order (PSPO) for the City Centre prohibiting the consumption of alcohol when it is linked to anti-social behaviour.

The Executive Member will be asked to agree that the Council will undertake a 4 week consultation process with local residents and interested stakeholders to determine whether to introduce a PSPO for the City Centre.

Wards Affected:

Guildhall Ward

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Housing & Safer Neighbourhoods

Lead Director:

Corporate Director of Place

Contact Details:

Jane Mowat, Head of Community Safety

jane.mowat@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Not Applicable.

Process:

Propose 4 week consultation period involving residents, business community, police and Police, Fire and Crime Commissioner.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

07/03/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Culture, Leisure and Communities

Meeting Date:

22/02/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

York Learning Services Self-Assessment

Description:

Purpose of Report: The report will set out York Learning Services’ self-assessment summary. It will identify key considerations in shaping York Learning Services’ strategic plan for the academic year 2022/23.

The Executive Member will be asked to approve the self-assessment and to comment on issues that will shape the new plan for the next academic year.

The Council aims to give the same 28 days’ clear notice of non-key decisions as it does for key decisions, but in exceptional circumstances this may not be possible. In this case, the item is being considered as an urgent matter due to a deadline being set for the end of February by Ofsted and the Annual Self-Assessment Report for York Learning requires the Executive Member’s approval before sending.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Culture, Leisure and Communities

Lead Director:

Director of Customer & Communities

Contact Details:

Angela Padfield, Interim Head of York Learning

angela.padfield@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

The service consults and seeks input from the York Learning Improvement Board.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

07/03/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Economy and Strategic Planning

Meeting Date:

28/02/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

York Business Week – 2021 Review

Description:

Purpose of Report: To review last year’s (2021) York Business Week, outlining key outcomes, feedback from attendees and ideas for how the Council can further develop the initiative through a partnership approach.

The Executive Member will be asked to note the contents of the report and comment on proposals for how the Council can further develop the initiative.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Economy and Strategic Planning

Lead Director:

Corporate Director of Place

Contact Details:

Alex Dochery, Economic Growth Manager

Tel: 552814

alex.dochery@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Not Applicable.

Process:

Not Applicable.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

07/03/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Environment and Climate Change

Meeting Date:

09/03/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Decarbonisation Plans

Description:

Purpose of Report: Request Executive approval for the allocation of £50,000 from the Carbon Reduction Scheme budget to deliver Decarbonisation Plans for council corporate buildings.

Decarbonisation plans will demonstrate the potential carbon and cost savings that can be achieved across the council estate and quantify the required level of investment to meet net zero. The plans provide the evidence base to access funding from the central government Public Sector Decarbonisation Fund to finance future capital works.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Environment and Climate Change

Lead Director:

Director of Governance

Contact Details:

Shaun Gibbons

shaun.gibbons@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

The report and associated documents have been developed in consultation with York & North Yorkshire Local Enterprise Partnership and internal stakeholders

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

04/04/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Environment and Climate Change

Meeting Date:

09/03/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

York Local Area Energy Plan

Description:

Purpose of Report: To present the proposal for Local Area Energy Plan for York, providing a spatial and temporal plan of investable projects to decarbonise the local and regional energy infrastructure.

The project will support lower energy costs, increase the uptake of renewable energy and improve network resilience; while also bringing the ambition of a net zero carbon York by 2030 closer to realisation.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Environment and Climate Change

Lead Director:

Director of Governance

Contact Details:

Shaun Gibbons

shaun.gibbons@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

The report and associated documents have been developed in consultation with York & North Yorkshire Local Enterprise Partnership and internal stakeholders.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

04/04/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Finance and Performance

Meeting Date:

14/03/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Approval of Financial Inclusion Grant Funding and Awards 2022/23

Description:

Purpose of Report: To confirm the total grant funding available following approval of the Budget Strategy 2022/23 and present the recommendations of officers and the panel relating to awards for the Financial Inclusion Grant Scheme Awards 2022/23. These will be funded for up to one year projects that deliver the Council's Financial Inclusion and Council Plan objectives.

The Executive Member will be asked to, in consultation with the Executive Member for Housing & Safer Neighbourhoods, approve or otherwise:
• the final amount of grant funding available for this purpose;
• recommendations of officers and the panel relating to awards for the Financial Inclusion Grant Scheme 2021/22.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Finance and Performance

Lead Director:

Director of Customer & Communities

Contact Details:

John Madden, Benefits Assessments Manager, Resources - Financial Services Group

john.madden@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

The approach to the 2022/23 grant scheme will be discussed with Executive portfolio holders and will be presented at a public Finance & Performance Decision Session on 14th February 2022.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

FORWARD PLAN ITEM

Meeting:

Executive Member for Children, Young People and Education

Meeting Date:

15/03/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Term dates for school year 2023-2024

Description:

Purpose of Report: The Executive Member for Children and Young People is asked to approve the school term dates for schools for whom the Local Authority (LA) is the employer, for the school year beginning in September 2023-2024. The report also updates the Executive Member on a previously agreed strategy for setting future term dates alongside our neighbouring Local Authorities for future school years.

The Executive Member will be asked to approve school term dates for the school year beginning in September 2023.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Councillor Ian Cuthbertson

Lead Director:

Corporate Director of People

Contact Details:

Rachelle White, School Admissions Manager

rachelle.white@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Consultation process:
Informal consultation through York Education with school head teachers who have been asked to submit any comments/concerns from 07/01/2022 by 07/02/2022

Consultees:
All school head teachers and school business managers.

Any other relevant information:
Neighbouring local authorities have agreed to the same term dates as in previous years. At a recent regional Yorkshire & Humber Admission Authority Group meeting all local authorities in attendance agreed to follow the same term date conventions (the only exemption is the fixed Easter break which is used by only two local authorities).

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

17/03/22

Item Type:

Executive Decision - a 'Key Issue' -  decision with significant effects on communities

Title of Report:

York Minster Precinct Neighbourhood Plan – Examiner’s Report and Decision Statement

Description:

Purpose of Report: To inform Members of the recommendations made in the Examiner’s Report; to explain the Council’s response to these; and to gain approval of the subsequent Decision Statement to allow the Neighbourhood Plan to proceed to Referendum.

The Executive will be asked to approve the proposed modifications recommended in the Examiner’s Report and the Council’s Decision Statement to allow the York Minster Precinct Neighbourhood Plan to proceed to Referendum.

Wards Affected:

Guildhall Ward

Report Writer:

Sophie Thompson-Hall

Deadline for Report:

03/03/22

Lead Member:

Executive Member for Economy and Strategic Planning

Lead Director:

Corporate Director of Place

Contact Details:

Sophie Thompson-Hall, Development Officer

sophie.hall-thompson@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

It is significant in terms of its effect on communities

Making Representations:

Process:

All the relevant members and officers.

Consultees:

Background Documents:

York Minster Precinct Neighbourhood Plan – Examiner’s Report and Decision Statement

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

22/03/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Consideration of objections received for 2020 Annual Review of Traffic Regulation Order Requests

Description:

Purpose of Report: Consider the objections received following the advertisement of the 2020 Annual Review of Traffic Regulation Order proposals.

The Executive Member will be asked to consider the objections received from residents and officer recommendations before deciding whether or not to approve the orders.

Wards Affected:

Acomb Ward; Bishopthorpe Ward; Dringhouses and Woodthorpe Ward; Fishergate Ward; Guildhall Ward; Haxby and Wigginton Ward; Heworth Ward; Heworth Without Ward; Holgate Ward; Hull Road Ward; Huntington and New Earswick Ward; Micklegate Ward; Rawcliffe and Clifton Without; Rural West York Ward; Strensall Ward; Westfield Ward; Wheldrake Ward

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

Geoff Holmes, Traffic Projects Officer

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

The items proposed under delegated powers were advertised on 23/04/21 and the items following a public decision session with the Executive Member were advertised on 22/10/21. Both were advertised in the York Press and locally on street with Ward Councillors and Parish Councils notified of proposals.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

04/04/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Environment and Climate Change

Meeting Date:

13/04/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

York 5 Year Flood Plan Update

Description:

Purpose of Report: City of York Council are working closely with the Environment Agency in the development of flood risk management schemes across the city, updates from both organisations will be brought to the Executive Member for further consideration and recommendation.

The Executive Member will be asked to consider the updates detailed in the report and any supporting presentations, comment on their content and recommended actions.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Environment and Climate Change

Lead Director:

Corporate Director of Place

Contact Details:

Steve Wragg, Flood Risk Manager

Tel: 01904 553401

steve.wragg@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Not Applicable.

Process:

Development of programme materials with Environment Agency via Regional Flood and Coastal Committee meetings and programme board of all flood alleviation schemes. Bi-annual meetings with Economy & Place Scrutiny. All relevant officers and members.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

09/05/22

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

21/04/22

Item Type:

Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above

Title of Report:

Enhanced Partnership for Buses

Description:

Purpose of Report: To request approval for the York Enhanced Partnership Plan and Scheme, a binding statutory partnership agreement between the council and bus operators which will:
- replace the existing voluntary York Quality Bus Partnership;
- act as the delivery scheme for the council’s Bus Service Improvement Plan; and
- enable the council and York’s local bus operators to continue to receive central government grant funding for bus services beyond March 2022.

The Executive will be asked to approve the final text of the York Enhanced Partnership Plan and Scheme, enabling it to take legal effect from 31st March 2022.

Wards Affected:

All Wards

Report Writer:

Sam Fryers

Deadline for Report:

07/04/22

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

Sam Fryers

Implications

Level of Risk:

Reason Key:

A decision which is likely to result in the Council incurring expenditure, or making savings which are significant having regard to the Council's budget for the service or function to which the decision relates.  The savings or expenditure are significant if they are equal to or greater than £500,000 or equal to or greater than £100,000 where the savings or expenditure exceeds 10% of the budget for the service plan area whichever is the less.  Expenditure in excess of these levels will not constitute a key decision if such expenditure is made as part of the implementation of a decision which itself was a key decision e.g. the award of a contract.

Making Representations:

Process:

The statutory ‘bus operator objection’ period is currently ongoing until 8th February, following which a 28-day statutory consultation period will take place, with stakeholders and the public invited to provide their views on the planned scheme.
Consultees will include: Bus operators, neighbouring local transport authorities, York residents, passenger representation groups, the Traffic Commissioner for the North East of England, the Competition and Markets Authority.

Consultees:

Background Documents:

Enhanced Partnership for Buses

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

09/05/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Economy and Strategic Planning

Meeting Date:

26/04/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Inclusive Growth Update

Description:

Purpose of Report: To update the Executive Member on progress with regard to Inclusive Growth in the York economy and on the Council’s Inclusive Growth Fund.

The Executive Member will be asked to note the contents of the report and consider reallocations within the Inclusive Growth Fund.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Economy and Strategic Planning

Lead Director:

Corporate Director of Place

Contact Details:

Simon Brereton, Head of Economic Growth

simon.brereton@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Not Applicable.

Process:

All relevant officers and members will be consulted.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

09/05/22

FORWARD PLAN ITEM

Meeting:

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Meeting Date:

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Item Type:

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Wards Affected:

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Implications

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Making Representations:

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Consultees:

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Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

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